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Saskatoon Public Schools
Inspiring Learning
Administrative Procedures Manual

Click he‚Äčr‚Äče‚Äč‚Äč‚Äč‚Äč‚Äč‚Äč‚Äč for a copy of the Administrative Procedures Manual.

Section 100: General Administration

AP 100‚ÄčStrategic Education Plan
‚ÄčUpdated: February 2022
‚ÄčAP 101 Annual Reports
‚ÄčUpdated: January 2021
‚ÄčAP 110‚ÄčSchool Community Councils
‚ÄčUpdated: December 2022
‚ÄčAP 120‚ÄčPolicies and Procedures Dissemination
‚ÄčUpdated: January 2021
‚ÄčAP 121‚ÄčReview of Administrative Procedures Dissemination
‚ÄčUpdated:  January 2023
‚ÄčAP 130‚ÄčSchool Hours
‚ÄčUpdated: April 2022
‚ÄčAP 139
‚ÄčUse of Smartphones/Personal Technology‚Äč
‚ÄčUpdate: June 2023 
‚ÄčAP 140‚ÄčComputer/Online Services Responsible Use

‚ÄčUpdated: September 2018
‚ÄčAP 141‚ÄčSocial Media and Online Posting
‚ÄčUpdated: January 2017
‚ÄčAP 150 ‚ÄčDivision Communications
Updated: February 2021
‚Äč
‚ÄčAP 151‚ÄčMedia Relations
Updated: February 2021

‚ÄčAP 152‚ÄčSchool Anniversaries
‚ÄčUpdated: February 2021
‚ÄčAP 160‚ÄčEvent Protocol
‚ÄčUpdated: January 2021
‚ÄčAP 161
‚ÄčProtocol for Dignitary Visits
‚ÄčUpdated: January 2021
‚ÄčAP 170 ‚ÄčLocal Authority Freedom of Information and Protection of Privacy
‚ÄčUpdated: February 2020
‚ÄčAP 175‚ÄčPreservation and Disposal of Records‚ÄčUpdated: June 2014
‚ÄčAP 176‚ÄčEducation Continuity Management and Emergency Response Planning‚ÄčUpdated: June 2014
‚ÄčAP 180 ‚ÄčCopyright‚Äč
‚ÄčUpdated: May 2023
‚ÄčAP 190‚ÄčElection of Trustees‚ÄčUpdated: October 2017
 

 Section 200: Instructional Programs and Materials 

‚ÄčAP 205 ‚ÄčCurriculum
‚ÄčUpdated: January 2020
‚ÄčAP 207‚ÄčPilot Programs ‚ÄčUpdated:  October 2014
‚ÄčAP 208‚ÄčSelection of Instructional Materials and Equipment
‚ÄčUpdated:  January 2020
‚ÄčAP 210‚ÄčStudents with Intensive Needs‚ÄčUpdated:  September 2018
‚ÄčAP 211‚ÄčPhysical Education Program: Safety Guidelines‚ÄčUpdated: October 2005
‚ÄčAP 220‚ÄčSpecial Project Credit‚ÄčUpdated: September 2018
‚ÄčAP 221‚ÄčCourse Challenge ‚ÄčUpdated:  October 2014
‚ÄčAP 222‚ÄčApprenticeship Credit‚ÄčUpdated: September 2018
‚ÄčAP 223‚ÄčDual Credits‚ÄčUpdated: May 2017
‚ÄčAP 230‚ÄčAlternative Delivery Programs‚ÄčUpdated: October 2005
‚ÄčAP 240‚ÄčDriver Education‚ÄčUpdated: October 2017
‚ÄčAP 250
‚ÄčHome-Based Education 
‚ÄčUpdated: June 2023
‚ÄčAP 261‚ÄčOut of Province and International Student Travel
‚ÄčUpdated: October 2018
‚ÄčAP 290‚ÄčResearch Studies
‚ÄčUpdated: January 2020
 

 Section 300: Students 

‚ÄčAP 300 ‚ÄčAdmission of Students to Schools
‚ÄčUpdated: June 2020
‚ÄčAP 301 ‚ÄčNon-Resident Students
‚ÄčUpdated: May 2022
‚ÄčAP 305 ‚ÄčSchool Attendance Areas‚Äč
‚ÄčUpdated: February 2021
‚ÄčAP 306‚ÄčChoice of Schools
Updated: March 2022

‚ÄčAP 307 ‚ÄčStudent Access to School Premises
‚ÄčUpdated:  May 2022
‚ÄčAP 308 ‚ÄčLunch Arrangements
‚ÄčUpdated:  February 2019
‚ÄčAP 309 ‚ÄčService Dogs
‚ÄčUpdated: June 2017
‚ÄčAP 310‚ÄčSafety
‚ÄčUpdated:  April 2019
‚ÄčAP 312‚ÄčHealth Services
‚ÄčUpdated: January 2019
‚ÄčAP 313‚ÄčFire Safety‚ÄčUpdated: June 2013
‚ÄčAP 314‚ÄčSchool Safety Patrols‚ÄčUpdated: September 2012
‚ÄčAP 315‚ÄčReporting of Child Abuse/Neglect‚ÄčUpdated: September 2018
‚ÄčAP 316‚ÄčMedical Certificates: Students‚ÄčUpdated: October 2005
‚ÄčAP 317‚ÄčAccidents: School Reporting
‚ÄčUpdated: February 2020
‚ÄčAP 318‚ÄčAdministration of Medications‚ÄčUpdated: October 2005
‚ÄčAP 320‚ÄčStudent Cumulative Records
‚ÄčUpdated: September 2022
‚ÄčAP 321
‚ÄčStudent Awards
‚ÄčUpdated: January 2022
‚ÄčAP 329
‚ÄčStudent Dress
‚ÄčUpdated: July 2022
‚ÄčAP 330
‚ÄčAttendance of Students‚ÄčUpdated: October 2005
‚ÄčAP 331‚ÄčRelease of Students for Public Demonstrations‚ÄčUpdated: June 2011
‚ÄčAP 350‚ÄčSupervision of Students‚ÄčUpdated: March 2010
‚ÄčAP 351‚ÄčMaintenance of Order‚ÄčUpdated: March 2010
‚ÄčAP 352‚ÄčDuties of Students‚ÄčUpdated:  April 2016
‚ÄčAP 353‚ÄčSecondary Credit Requirements‚ÄčUpdated:  June 2015
‚ÄčAP 354‚ÄčDiscipline
‚ÄčUpdated: February 2020
‚ÄčAP 355‚ÄčViolence (Students)‚ÄčUpdated: October 2005
‚ÄčAP 356‚ÄčWeapons‚ÄčUpdated: October 2005
‚ÄčAP 357
Violence Threat Risk Assessment: Students 
‚ÄčUpdated: May 2022
‚ÄčAP 358 ‚ÄčEmergency Response Planning: School and Perimeter Lockdowns
‚ÄčUpdated: May 2022
‚ÄčAP 360‚ÄčAssessment and Evaluation of Students ‚ÄčUpdated: April 2016
‚ÄčAP 361‚ÄčStudent Progress and Placement‚ÄčUpdated: February 2010
‚ÄčAP 363‚ÄčStudent Progress Conference‚ÄčUpdated: October 2005
‚ÄčAP 364‚ÄčCanadian Flag Procedures and Protocol
‚ÄčUpdated: January 2021
‚ÄčAP 365 ‚ÄčMemorials and Memorial Services
Updated: June 2022

‚ÄčAP 366‚ÄčIndoor Recess/Noon Hour
‚ÄčUpdated: February 2019
‚ÄčAP 367‚ÄčStudent Harassment, Intimidation and Bullying‚Äč‚ÄčUpdated: June 2023
‚ÄčAP 368‚ÄčNutrition‚Äč
‚ÄčUpdated: September 2023
‚ÄčAP 369‚ÄčExternal Provider Involvement in Schools‚ÄčUpdated: December 2016
‚ÄčAP 370‚ÄčOutcome Completion
‚ÄčUpdated: June 2018
‚ÄčAP 372
‚ÄčAnti-Racism and Response to Racism
‚ÄčUpdated: March 2022

 

Section 400: Personnel and Employee Relations 

‚ÄčAP 400 ‚ÄčEmployee Recruitment and Selection‚ÄčUpdated: September 2018
‚ÄčAP 401 ‚ÄčStaffing Guidelines
‚ÄčUpdated: January 2022
‚ÄčAP 402 Employee Files 
Updated: April 2022
2

‚ÄčAP 403‚ÄčStaff Development
‚ÄčUpdated: February 2020
‚ÄčAP 404‚ÄčStaff Development: Senior Administration‚ÄčUpdated: March 2010
‚ÄčAP 405‚ÄčStaff Benefits
‚ÄčUpdated: June 2016
‚ÄčAP 406‚ÄčEmployee Safety‚ÄčUpdated: April 2017
‚ÄčAP 407 ‚ÄčOff-Street Parking (Employees/Non-Employees)
‚ÄčUpdated: December 2019
‚ÄčAP 408‚ÄčLeave of Absence‚ÄčUpdated: October 2005
‚ÄčAP 409‚ÄčMedical Certificates: Staff
‚ÄčUpdated: June 2016
‚ÄčAP 410 ‚ÄčRedundancy‚ÄčUpdated: October 2014
‚ÄčAP 411‚ÄčEmployees on Loan‚ÄčUpdated: February 2015
‚ÄčAP 412‚ÄčStaff Members: Loans of Service‚ÄčUpdated: June 2018
‚ÄčAP 413‚ÄčRetirement‚ÄčUpdated: October 2014
‚ÄčAP 414‚ÄčDuty to Accommodate
‚ÄčUpdated: May 2021
‚ÄčAP 420‚ÄčCompensation Guidelines (Out-of-Scope Staff)‚ÄčUpdated: October 2005
‚ÄčAP 425‚ÄčLearning Coordinators
‚ÄčUpdated: June 2023
‚ÄčAP 426 ‚ÄčActing Principal and Vice Principal
‚ÄčUpdated:  September 2019
‚ÄčAP 430‚ÄčPosition Descriptions‚ÄčUpdated: October 2014
‚ÄčAP 440‚ÄčEmployee Supervision and Evaluation‚ÄčUpdated: October 2005
‚ÄčAP 441
‚ÄčRepresentative and Culturally Competent Workforce
‚ÄčUpdated: June 2020
‚ÄčAP 450‚ÄčHarassment (Employees)
‚ÄčUpdated: January 2023
‚ÄčAP 451‚ÄčSexual Harassment
Updated: January 2023

‚ÄčAP 460 ‚ÄčViolence (Employees)
‚ÄčUpdated: June 2019
‚ÄčAP 461‚ÄčReporting Criminal Charges‚ÄčUpdated:  June 2015
‚ÄčAP 470 ‚ÄčSubstitute Staff
‚ÄčUpdated: March 2022
‚ÄčAP 480
‚ÄčVolunteers
‚ÄčUpdated: March 2023
‚ÄčAP 481
‚ÄčEmployees: Alcohol and Drugs
‚ÄčUpdated: October 2018
‚ÄčAP 482
‚ÄčViolence Threat Risk Assessment: Employees
‚ÄčUpdated: December 2018
 

 Section 500: Business Procedures 

‚ÄčAP 500
Budget Responsibility
Updated: October 2014
‚ÄčAP 501
‚ÄčTuition Fees for Resident Students
‚ÄčUpdated: November 2017
‚ÄčAP 502
‚ÄčFees Associated with Students
‚ÄčUpdated:  March 2016
‚ÄčAP 503
‚ÄčSeminars, Conferences and Conventions
‚ÄčUpdated:  October 2014
‚ÄčAP 504
‚ÄčReimbursement for Expenses
‚ÄčUpdated:  January 2012
‚ÄčAP 505
‚ÄčAsset Management System
‚ÄčUpdated:  May 2005
‚ÄčAP 506
‚ÄčHonoraria
‚ÄčUpdated: October 2020
‚ÄčAP 507
‚ÄčYear End Procedures: Schools
‚ÄčUpdated: September 2019
‚ÄčAP 508‚ÄčYear End Procedures: Central Office
‚ÄčUpdated: September 2019
‚ÄčAP 509‚ÄčTravel Claims
‚ÄčUpdated: March 2021
‚ÄčAP 510 ‚ÄčAccrual Accounting
‚ÄčUpdated: December 2019
‚ÄčAP 511‚ÄčFinancial Information Reports‚ÄčUpdated: December 2011
‚ÄčAP 512‚ÄčCarry Over of Funds
‚ÄčUpdated: December 2019
‚ÄčAP 513‚ÄčPetty Cash Funds‚Äč
‚ÄčUpdated: September 2023
‚ÄčAP 514 ‚ÄčInvestments‚ÄčUpdated: May 2015
‚ÄčAP 515 Procurement 
‚ÄčUpdated: October 2021
‚ÄčAP 516 ‚ÄčArt Curation
‚ÄčUpdated: February 2021
‚ÄčAP 517‚ÄčMemberships in Non-Educational Associations‚ÄčUpdated: November 2017
‚ÄčAP 518 ‚ÄčInsurance‚ÄčUpdated: May 2005
‚ÄčAP 519‚ÄčPersonal Belongings‚ÄčUpdated: November 2017
‚ÄčAP 527‚ÄčBuilding Condition Audits‚ÄčUpdated: December 2018
‚ÄčAP 528‚ÄčDesign Standards for Schools‚ÄčUpdated: December 2018
‚ÄčAP 529‚ÄčFacilities Five Year Capital Construction Plan‚ÄčUpdated: December 2018
‚ÄčAP 530‚ÄčSites: Selection and Size‚ÄčUpdated: December 2018
‚ÄčAP 531‚ÄčTangible Capital Assets
‚ÄčUpdated: April 2021
‚ÄčAP 532 Names of Schools and Division Buildings
‚ÄčUpdated: December 2019
‚ÄčAP 533‚ÄčNames for Special Rooms
Updated: December 2019
‚ÄčAP 534‚ÄčSecurity of Buildings
‚ÄčUpdated: May 2015
‚ÄčAP 535‚ÄčBreak-Ins, Theft and Vandalism
Updated: December 2019
‚ÄčAP 536‚ÄčEnvironmental Sustainability
‚ÄčUpdated: December 2018
‚ÄčAP 537‚ÄčDaylighting in Schools‚ÄčUpdated: December 2018
‚ÄčAP 538 Relocatable Classrooms‚ÄčUpdated: December 2018
‚ÄčAP 539‚ÄčRental or Lease
‚ÄčUpdated: March 2015
‚ÄčAP 540‚ÄčLoan of Equipment and/or Materials
‚ÄčUpdated: June 2023
‚ÄčAP 541‚ÄčSchool Playgrounds: Development and Use‚ÄčUpdated December 2018
‚ÄčAP 542 ‚ÄčMotor Vehicle Traffic on School Grounds
Updated: December 2019
‚ÄčAP 543 ‚ÄčApproval of Capital and Non-Capital Projects
‚ÄčUpdated: June 2021
‚ÄčAP 544‚ÄčFraud Prevention and Reporting‚ÄčUpdated: February 2014
‚ÄčAP 550‚ÄčTransportation of Students to Schools
‚ÄčUpdated: November 2017
‚ÄčAP 560
Sponsorships and Donations
‚ÄčUpdated: September 2020
‚ÄčAP 561‚ÄčFood Expenditures‚ÄčUpdated: December 2017
‚ÄčAP 562‚ÄčLease of Board Facilities‚ÄčUpdated: March 2015
‚ÄčAP 570 ‚ÄčDistribution of Materials
‚ÄčUpdated: April 2022
‚ÄčAP 571‚ÄčPurchasing Card: Commercial Credit Card Program
‚ÄčUpdated:  October 2021
‚ÄčAP 572‚ÄčHazardous Materials‚ÄčUpdated: March 2015
‚ÄčAP 573‚ÄčEnterprise Risk Management
‚ÄčUpdated: October 2022
‚ÄčAP 574‚ÄčSurplus Asset Disposal
‚ÄčUpdated: April 2023