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Administrative Procedures Manual

Click he​r​e​​​​​​​ for a copy of the Administrative Procedures Manual.

Section 100: General Administration

AP 100​Strategic Education Plan
 ​Updated: February 2022
​AP 101 Annual Reports
 ​Updated: January 2021
​AP 110​School Community Councils
​Updated: December 2022
​AP 120​Policies and Procedures Dissemination
 ​Updated: January 2021
​AP 121​Review of Administrative Procedures Dissemination
 ​Updated:  January 2023
​AP 130​School Hours
​Updated: April 2022
​AP 139
​Use of Smartphones/Personal Technology​
​Update: June 2023 
​AP 140​Computer/Online Services Responsible Use

​Updated: September 2018
​AP 141​Social Media and Online Posting
​Updated: January 2017
​AP 150 ​Division Communications
Updated: February 2021
​
​AP 151​Media Relations
Updated: February 2021
​AP 152​School Anniversaries
​Updated: February 2021
​AP 160​Event Protocol
​Updated: January 2021
​AP 161
 ​Protocol for Dignitary Visits
​Updated: January 2021
​AP 170 ​Local Authority Freedom of Information and Protection of Privacy
​Updated: February 2020
​AP 175​Preservation and Disposal of Records​Updated: June 2014
​AP 176​Education Continuity Management and Emergency Response Planning​Updated: June 2014
​AP 180 ​Copyright​
​Updated: May 2023
​AP 190​Election of Trustees​Updated: October 2017
 

 Section 200: Instructional Programs and Materials 

​AP 205 ​Curriculum
​Updated: January 2020
​AP 207​Pilot Programs ​Updated:  October 2014
​AP 208​Selection of Instructional Materials and Equipment
​Updated:  January 2020
​AP 210​Students with Intensive Needs​Updated:  September 2018
​AP 211​Physical Education Program: Safety Guidelines​Updated: October 2005
​AP 220​Special Project Credit​Updated: September 2018
​AP 221​Course Challenge ​Updated:  October 2014
​AP 222​Apprenticeship Credit​Updated: September 2018
​AP 223​Dual Credits​Updated: May 2017
​AP 230​Alternative Delivery Programs​Updated: October 2005
​AP 240​Driver Education​Updated: October 2017
​AP 250
​Home-Based Education 
​Updated: June 2023
​AP 261​Out of Province and International Student Travel
​Updated: October 2018
​AP 290​Research Studies
 ​Updated: January 2020
 

 Section 300: Students 

​AP 300 ​Admission of Students to Schools
 ​Updated: June 2020
​AP 301 ​Non-Resident Students
​Updated: May 2022
​AP 305 ​School Attendance Areas​
​Updated: February 2021
​AP 306​Choice of Schools
Updated: March 2022
​AP 307 ​Student Access to School Premises
​Updated:  May 2022
​AP 308 ​Lunch Arrangements
​Updated:  February 2019
​AP 309 ​Service Dogs
​Updated: June 2017
​AP 310​Safety
​Updated:  April 2019
​AP 312​Health Services
​Updated: January 2019
​AP 313​Fire Safety​Updated: June 2013
​AP 314​School Safety Patrols​Updated: September 2012
​AP 315​Reporting of Child Abuse/Neglect​Updated: September 2018
​AP 316​Medical Certificates: Students​Updated: October 2005
​AP 317​Accidents: School Reporting
​Updated: February 2020
​AP 318​Administration of Medications​Updated: October 2005
​AP 320​Student Cumulative Records
​Updated: September 2022
​AP 321
​Student Awards
​Updated: January 2022
​AP 329
​Student Dress
​Updated: July 2022
​AP 330
​Attendance of Students​Updated: October 2005
​AP 331​Release of Students for Public Demonstrations​Updated: June 2011
​AP 350​Supervision of Students​Updated: March 2010
​AP 351​Maintenance of Order​Updated: March 2010
​AP 352​Duties of Students​Updated:  April 2016
​AP 353​Secondary Credit Requirements​Updated:  June 2015
​AP 354​Discipline
​Updated: February 2020
​AP 355​Violence (Students)​Updated: October 2005
​AP 356​Weapons​Updated: October 2005
​AP 357
 Violence Threat Risk Assessment: Students 
​Updated: May 2022
​AP 358 ​Emergency Response Planning: School and Perimeter Lockdowns
​Updated: May 2022
​AP 360​Assessment and Evaluation of Students ​Updated: April 2016
​AP 361​Student Progress and Placement​Updated: February 2010
​AP 363​Student Progress Conference​Updated: October 2005
​AP 364​Canadian Flag Procedures and Protocol
​Updated: January 2021
​AP 365 ​Memorials and Memorial Services
Updated: June 2022
​AP 366​Indoor Recess/Noon Hour
​Updated: February 2019
​AP 367​Student Harassment, Intimidation and Bullying​​Updated: June 2023
​AP 368​Nutrition​
 ​Updated: September 2023
​AP 369​External Provider Involvement in Schools​Updated: December 2016
​AP 370​Outcome Completion
​Updated: June 2018
​AP 372
​Anti-Racism and Response to Racism
​Updated: March 2022

 

Section 400: Personnel and Employee Relations 

​AP 400 ​Employee Recruitment and Selection​Updated: September 2018
​AP 401 ​Staffing Guidelines
​Updated: January 2022
​AP 402 Employee Files 
Updated: April 2022
2
​AP 403​Staff Development
​Updated: February 2020
​AP 404​Staff Development: Senior Administration​Updated: March 2010
​AP 405​Staff Benefits
​Updated: June 2016
​AP 406​Employee Safety​Updated: April 2017
​AP 407 ​Off-Street Parking (Employees/Non-Employees)
​Updated: December 2019
​AP 408​Leave of Absence​Updated: October 2005
​AP 409​Medical Certificates: Staff
​Updated: June 2016
​AP 410 ​Redundancy​Updated: October 2014
​AP 411​Employees on Loan​Updated: February 2015
​AP 412​Staff Members: Loans of Service​Updated: June 2018
​AP 413​Retirement​Updated: October 2014
​AP 414​Duty to Accommodate
​Updated: May 2021
​AP 420​Compensation Guidelines (Out-of-Scope Staff)​Updated: October 2005
​AP 425​Learning Coordinators
​Updated: June 2023
​AP 426 ​Acting Principal and Vice Principal
​Updated:  September 2019
​AP 430​Position Descriptions​Updated: October 2014
​AP 440​Employee Supervision and Evaluation​Updated: October 2005
​AP 441
​Representative and Culturally Competent Workforce
​Updated: June 2020
​AP 450​Harassment (Employees)
​Updated: January 2023
​AP 451​Sexual Harassment
Updated: January 2023

​AP 460 ​Violence (Employees)
​Updated: June 2019
​AP 461​Reporting Criminal Charges​Updated:  June 2015
​AP 470 ​Substitute Staff
​Updated: March 2022
​AP 480
 ​Volunteers
 ​Updated: March 2023
​AP 481
​Employees: Alcohol and Drugs
​Updated: October 2018
​AP 482
​Violence Threat Risk Assessment: Employees
​Updated: December 2018
 

 Section 500: Business Procedures 

​AP 500
 Budget Responsibility
Updated: October 2014
​AP 501
​Tuition Fees for Resident Students
​Updated: November 2017
​AP 502
​Fees Associated with Students
​Updated:  March 2016
​AP 503
​Seminars, Conferences and Conventions
​Updated:  October 2014
​AP 504
 ​Reimbursement for Expenses
​Updated:  January 2012
​AP 505
​Asset Management System
​Updated:  May 2005
​AP 506
​Honoraria
​Updated: October 2020
​AP 507
​Year End Procedures: Schools
​Updated: September 2019
​AP 508​Year End Procedures: Central Office
​Updated: September 2019
​AP 509​Travel Claims
​Updated: March 2021
​AP 510 ​Accrual Accounting
​Updated: December 2019
​AP 511​Financial Information Reports​Updated: December 2011
​AP 512​Carry Over of Funds
​Updated: December 2019
​AP 513​Petty Cash Funds​
​Updated: September 2023
​AP 514 ​Investments​Updated: May 2015
​AP 515 Procurement 
​Updated: October 2021
​AP 516 ​Art Curation
​Updated: February 2021
​AP 517​Memberships in Non-Educational Associations​Updated: November 2017
​AP 518 ​Insurance​Updated: May 2005
​AP 519​Personal Belongings​Updated: November 2017
​AP 527​Building Condition Audits​Updated: December 2018
​AP 528​Design Standards for Schools​Updated: December 2018
​AP 529​Facilities Five Year Capital Construction Plan​Updated: December 2018
​AP 530​Sites: Selection and Size​Updated: December 2018
​AP 531​Tangible Capital Assets
​Updated: April 2021
​AP 532 Names of Schools and Division Buildings
​Updated: December 2019
​AP 533​Names for Special Rooms
Updated: December 2019
​AP 534​Security of Buildings
​Updated: May 2015
​AP 535​Break-Ins, Theft and Vandalism
Updated: December 2019
​AP 536​Environmental Sustainability
​Updated: December 2018
​AP 537​Daylighting in Schools​Updated: December 2018
​AP 538 Relocatable Classrooms​Updated: December 2018
​AP 539​Rental or Lease
​Updated: March 2015
​AP 540​Loan of Equipment and/or Materials
​Updated: June 2023
​AP 541​School Playgrounds: Development and Use​Updated December 2018
​AP 542 ​Motor Vehicle Traffic on School Grounds
Updated: December 2019
​AP 543 ​Approval of Capital and Non-Capital Projects
​Updated: June 2021
​AP 544​Fraud Prevention and Reporting​Updated: February 2014
​AP 550​Transportation of Students to Schools
​Updated: November 2017
​AP 560
 Sponsorships and Donations
​Updated: September 2020
​AP 561​Food Expenditures​Updated: December 2017
​AP 562​Lease of Board Facilities​Updated: March 2015
​AP 570 ​Distribution of Materials
​Updated: April 2022
​AP 571​Purchasing Card: Commercial Credit Card Program
 ​Updated:  October 2021
​AP 572​Hazardous Materials​Updated: March 2015
​AP 573​Enterprise Risk Management
​Updated: October 2022
​AP 574​Surplus Asset Disposal
​Updated: April 2023